How it works
From inbox to ledger, without the busywork
OutflowDesk turns accounts payable into a five-step flow that ends cleanly inside QuickBooks Online — with a record of every decision along the way.
Step 01
Capture
Forward bills to your dedicated OutflowDesk inbox or drag a PDF into the dashboard. OutflowDesk reads the document and extracts the vendor, invoice number, amount, due date, and line items — no manual data entry, no re-keying from the PDF.
Step 02
Code
Each bill is matched to a vendor and the line items are coded to GL accounts and classes pulled straight from your QuickBooks chart of accounts. OutflowDesk proposes coding based on how you've handled that vendor before; you confirm or adjust in a click.
Step 03
Approve
Bills route through your approval rules — by amount threshold, vendor, or department. Approvers review the bill and its coding and sign off from email or the dashboard. Nothing becomes payable until the required approvals are recorded.
Step 04
Pay
When a bill is approved, generate a bank-ready NACHA ACH file or print a check and pay from the bank you already use. OutflowDesk never holds or moves your money — you keep full control of timing and float — and the payment is recorded against the bill.
Step 05
Reconcile
OutflowDesk syncs bills, vendors, and payments two-way with QuickBooks Online. Because both systems stay in lockstep, reconciliation is a quick confirmation rather than a month-end CSV reconciliation marathon. Every step is captured in an immutable audit trail.
Get your accounts payable on autopilot
Connect QuickBooks, forward your first bill, and see OutflowDesk code and route it in minutes. 14-day free trial — no credit card.